(effective September 2021)
Advancement Academy Volleyball Club (A2) is committed to the safety of our entire community. A2 will continue to follow the guidance established by the CDC, Ohio Department of Health, and our Local Health Departments in coordination with our COVID Compliance Officers. As this guidance is amended during the club season, our protocols may change as well.
We ask that all athletes and parents follow our new operating procedures and guidelines for training and clinics:
~ Athletes should arrive no more than 10 minutes early.
~ No more than one adult spectator is allowed in the facility per athlete.
~ We expect anyone in the facility to have been practicing proper health habits prior to entering.
~ Based on current guidance and orders, A2 is not requiring athletes or coaches to wear facial coverings. A2 recommends masks be worn for entering and exiting the facility. Any athlete that feels comfortable wearing a mask during training and competition is welcome to do so. Please be advised that masks requirements will be determined based on local, county, state, USAV, and tournament host protocols and may change at any time and without notice as we progress during the season.
~ Maintain social distancing whenever possible.
~ We will always have a staff member on-site to assist with checking in and maintaining the social guidelines.
~ Once checked in the athlete will be told what court they are on and will have to go directly to that court to begin their training session.
~ Upon completion of the training session the athlete will follow cues for cleaning their equipment (balls, cones whatever they used). There will be signs and cues to show where things belong, and the building worker will be on hand to assist as well.
~ There will not be any congregating in the facility before and after training sessions. Anyone observing events is asked to maintain proper social distance from others in the facility.
Quarantine Guidelines/Policies for Vaccinated Individuals
~ In the event of an exposure, the health organization's guidance is that fully vaccinated individuals would not be subject to mandatory reporting to the county for quarantine purposes.
~ Athletes who are exposed and fully vaccinated may opt to be tested 3-5 days after exposure in order to return to the gym. While vaccinated athletes are not obligated to quarantine, given the proximity and contact nature of our sport, vaccinated athletes will be asked not to return to the gym until they receive a negative test result and have no symptoms. Should athletes choose not to be tested, they will be asked not to return to the gym for 10 days post exposure.
Quarantine Guidelines/Policies for Non-Vaccinated Individuals
~ Athletes who are not vaccinated will be asked not to return to the gym for a period of at least 10 days from exposure and might be asked to quarantine as determined by their local health departments.
What to Expect
In our efforts to keep our families, athletes, coaches and staff safe as we continue to fight the COVID-19 pandemic and its new variants, we are asking families to voluntarily provide information as it relates to their athlete’s vaccination status. Rest assured, A2 will continue to abide by applicable privacy regulations and will keep all information confidential.
In the event of an exposure, our COVID Coordinator will contact families to determine the appropriate next steps:
~ Those who have been fully vaccinated and have previously submitted proof of vaccination to A2 will not be subject to mandatory reporting or quarantine procedures but rather will follow the guidance described above. NOTE: If an athlete has been fully vaccinated but not yet provided proof of their vaccination to A2, they may do so at the time of notification of an exposure, but due to the timing of the process, the athlete’s exposure may have been reported, as required, to the local health department prior to A2’s receipt of proof of vaccination.
~ Athletes who prefer not to answer or are not vaccinated, will be asked to complete their quarantine period away from the gym as determined by the local health department.
You may submit proof of your athlete’s vaccination by emailing an image of his/her vaccination card to email@example.com.
Please include your athlete’s first and last name in the subject line of the email.
We understand these precautions may be frustrating for athletes & families, but our goal is keep our athletes & their loved ones safe, first & foremost. We are confident we can successfully manage the balance of safety and competition as we negotiate the COVID pandemic for a second season. Below you will find a Frequently Asked Questions section. If you have any questions or concerns with the A2 COVID policies after reviewing this document, please email us at the email address provided above.
What is considered a “close contact” to someone who has tested positive for COVID-19?
~ The criteria for defining a close contact is changing regularly depending on the setting, use of masks, and vaccination status.
~ General guidelines include:
~ Athlete was within 6 feet of someone who has COVID-19 for a total of 15 minutes or more
~ Athlete provided care at home to someone who is sick with COVID-19
~ Athlete had direct physical contact with the person (hugged or kissed them)
~ Athlete shared eating or drinking utensils
~ The person sneezed, coughed, or somehow got respiratory droplets on athlete
When is someone with COVID-19 considered contagious?
The onset and duration of viral shedding and the period of infectiousness for COVID-19 are not yet known with certainty. Based on current evidence, the incubation period (the time from exposure to development of symptoms) for COVID-19 ranges from 2–14 days.
What if my athlete has been exposed to someone with COVID?
~ Please notify the A2 COVID compliance officer and/or your athlete’s coach as soon as possible
~ If your child is identified as a close contact of a COVID-19 positive case at, or associated with, A2, you will be notified as soon as possible.
~ If your athlete is unvaccinated, they will be asked not to return to the gym for at least 10 days post-exposure**, and you will be contacted by the local department of health with further instruction.
~ If your athlete is vaccinated, it is recommended that your athlete get tested 3-5 days after their exposure, even if they do not have symptoms. Once they have a negative test, they can return to the gym. If your athlete chooses not to be tested, they will be asked not to return to the gym for at least 10 days post-exposure.**
What if my athlete has been around someone who was identified as a close contact to a person with COVID-19?
If your son or daughter has been around someone who was identified as a close contact to a person with COVID-19 (your athlete is a contact of a close contact), closely monitor your son or daughter for any symptoms of COVID-19. He/she does not need to self-quarantine unless he/she develops symptoms or if the person identified as a close contact develops COVID-19.
Why doesn’t A2 provide us with more details about positive cases? Don’t we have a right to more information?
~ A2 is following the CDC recommendations for youth sports organizations: In accordance with state and local privacy and confidentiality laws and regulations, youth sports organizations should notify local health officials, youth sports program staff, officials/umpires, and families immediately of any case of COVID-19 while maintaining confidentiality in accordance with the Americans with Disabilities Act (ADA) and other applicable laws and regulations.
~ Organizations should advise those who have had close contact with a person diagnosed with COVID-19 to stay home and self-monitor for symptoms until they receive further guidance from the local health department.
~ Organizations should work with local health officials to develop a reporting system to notify health officials and close contacts of cases of COVID-19.
A2 is committed to informing both the entire club program of known COVID positive cases, as well as the close contacts of the affected individual. Individuals who will need to quarantine or require specific instructions will receive those via email. If you receive a general email from the club, your athlete is NOT considered a close contact and can continue to practice and attend school.
At this time the health department does NOT recommend shutting down entire facilities with individual cases of COVID, and only identified close contacts will need to quarantine.
What does the health department recommend for the household contacts of my athlete if he/she is in quarantine but does not have any symptoms of COVID-19?
Household members of the athlete contacts are not under any quarantine orders unless their athlete becomes symptomatic. If the athlete becomes symptomatic, the family should contact their local health department for further guidance.
We understand that every family situation is unique, and circumstances may be very different for each family to negotiate risk and exposures. We encourage you if you have concern for the health and safety of your family members at any time, please do not feel obligated to participate in practice or tournaments. This is a difficult situation, and individual families need to make the best decisions for the health and wellness of their family.
Please feel free to contact the A2 staff if you have concerns. We will do our best to provide the most up to date information we can while maintaining the confidentiality of our athletes and families. We encourage our families to be vigilant in monitoring their athletes and family for symptoms and hope to promote informed choices regarding possible risk given the global COVID climate at any given time. This issue is not unique to A2, as cases continue to surge throughout the US. Please understand the guidelines for managing COVID-19 are constantly changing and fluid. We are updating our policies and procedures as new information emerges. Please do not hesitate to contact us with any questions or concerns you may have.
We thank you for your support and patience during this unprecedented time.
* Fully vaccinated means at least 2 weeks after their second dose of a 2 dose series or at least 2 weeks after their first dose of a single dose vaccine.
** These Delaware County Public Health District guidelines are updated as of 8/29/21 and may be subject to change.